Department of Education Publishes To GE 2.0 Electronic Announcements -- AACS To Hold Next GE 2.0 Webinar On These Topics Next Wednesday @ 2PM

August 25, 2015


Greg Jones

Subsequent to the July 31, 2015 deadline for institutions with programs subject to the Gainful Employment regulations to submit student data,  the Department has published two additional Electronic Announcements (EA):

  • August 10, 2015 -- Gainful Employment Electronic Announcement #58 - NSLDS Reporting for Gainful Employment Programs Discontinued Prior to the Effective Date of the Regulations
  • August 20, 2015 -- Gainful Employment Electronic Announcement #59 - New NSLDS Gainful Employment Program Tracking Functionality


EA#58 provides additional clarification on how, and if, institutions should be reporting data on educational programs that were discontinued, or otherwise ceased to be Title IV eligible, prior to the effective date of the GE regulations on July 1, 2015.   The EA goes on to once again remind institutions of the Department's interpretation of when an program is deemed to be discontinued as of the date that –

  • The institution no longer offered the program to any      students, including to continuing students; or
  • The institution reported to the Department in its e-App      that it no longer wanted the program to be Title IV eligible.

With the Department noting that an institution is required to report to the Department in its e-App that it no longer is offering a Title IV eligible program.


The EA then explains the most crucial elements of determining whether or not a discontinued program was still required to submit student data reporting – and it all comes down to July 1, 2012.

  • If a program was discontinued prior to July 1, 2012 (more than three years prior to the effective date of the regulation) the institution IS NOT REQUIRED to report data for a program, even if Title IV students were enrolled in the programs before it was discontinued.
  • If a program was discontinued after July 1, 2012 (within three years of the effective date of the regulation) the institution IS REQUIRED to report data for any of the award years 2008-2009 through 2013-2014, in which students received Title IV aid for enrollment in the program.


In the concluding paragraph of the EA, the Department made clear that while the deadline for reporting of the data has passed, "they understand that some institutions may not have understood that reporting for discontinued programs is required."  And goes on to acknowledge that the institutions were not provided this guidance in advance by the Department.


In recognition of this fact, the Department concluded the August 10th EA with guidance suggesting that all institutions should submit their reports as soon as possible, and stated that "we expect to send letters by the end of the month to institutions that have not reported or who may have reported incomplete data." 


In the more recent EX#59, published just last night (Thursday, August 20), the Department announced the enhancements to the NSLDS Professional Access Website and the development of a new Gainful Employment Tracking Webpage. 


Within NSDLS' Professional Access Website, under the ORG tab, institutions now have the ability to see the complete list of programs the Department's records show that each institution offers AND whether or not – according to their records – the institution has reported to NSLDS the GE information for the program that is required under GE 2.0.


The EA goes on to remind institutions that additional guidance and information can be found in Chapter 4 of the GE Users Guide – noting that the most updated Users Guide includes a file layout for "a new online report which will provide the users with the data that their institutions has reported to NSLDS" – called the GE Program Detail Response Status Report (GEDRS1).


The EA concludes in similar fashion to the prior EA, reminding all institutions that the July 31, 2015 deadline for submission of the 2008-2009 through 2013-14 data has passed, that "their records show that there are a number of institutions that have not complied with the July 31, 2015 reporting requirements."


And that as a result, "shortly, we will be communicating with the Presidents and CEOs of those institutions informing them that their institutions are out of compliance and may be subject to one or more sanctions."  They go on to state, "Whether an institution is subject to sanctions, and the severity of those sanctions, will be partially dependent on how quickly the institution becomes compliant by properly reporting to NSLDS."  Concluding with the statement, "Therefore, institutions that have not yet reported their GE information to NSLDS and those that did not report completely must do so without any further delay."




If you have any problems, or are in need of further assistance, the Department encourages you to contact the NSLDS Customer Support Center at 1-800-999-8219 or by email at

And you are always free to contact AACS and your GRC  Public Policy Advisor Tom Netting at (202) 824-1724 or by email at


Thank you for your immediate attention to this matter……




Gregory H. Jones, Chairman

Government Relations Committee

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